[Iowa DOT] 650004: Submission of Electronic Bids

Submission of Electronic Bids

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09/10/2026Click to Sign

The Iowa Department of Transportation requires contractors to submit bids electronically for work being bid through the Iowa DOT. These procedures are in compliance with Iowa Code 554D.

This form shall be submitted to the Iowa DOT prior to the letting for which the contractor would like to submit bids electronically. The provisions of this document will run concurrently with the Contractor’s Financial, Experience, Equipment Statement.

By signing below the contractor agrees:

1. They will not submit an electronic bid for a contract unless they have been approved as a valid bidder for that proposal.

2. They will submit an approved electronic bid bond with the bid, or furnish an individual proposal guaranty to the Iowa DOT if required prior to the deadline for bid submittal.

3. They will prepare and submit their bid with the AASHTOWare Project Bids software that the Iowa DOT is currently using.

4. They understand the bids will be electronically submitted to Info Tech Inc., of Gainesville, Florida, as an independent depository for the electronic bid submission, and that the Iowa DOT will not have access to these bids until after the deadline for bid submittals.

5. They will secure BidExpress account from Info Tech Inc. to access www.bidx.com and submit their bids.

6. They will furnish to the Iowa DOT the names of individuals who are authorized to sign bids electronically for the company.

7. They will notify the Iowa DOT if an individual who is authorized to sign should be removed from the list of individuals who are approved to sign bids electronically for the company.

8. They will obtain a separate “Private Key” for each individual who will be authorized to submit an electronic bid to the Iowa DOT.

9. They will ensure the confidentiality of the “Private Key” for the individuals who have obtained them for the contractor.

10. They agree that the submission of a digitally signed electronic bid constitutes the signature of the electronic bid.

11. They agree that the submission of a digitally signed electronic bid also certifies acceptance of the bidder's Acknowledgements and Certifications included in the electronic bidding file.

12. They agree that the end of the transmission of the electronic bid from the contractor to Info Tech Inc. will be considered as the time the electronic bid was submitted.

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